Smart Meeting Room Access Control and Management Via IOT

Abstract

In Most Meeting Room Scheduling or Management System, The Availability of Meeting Rooms Are Mainly Based on Pre-Determined Schedules. However, Since the Meeting Duration Is Not Always Exact as It Is Scheduled, There Are Some Situations That A Meeting Room Is Underutilized. Therefore, In This Paper, We Present A Smart Meeting Room Scheduling and Management System Which Detect Occupancy Status of Meeting Rooms in Real Time and Integrate This Information into The Scheduling Application to Support Meetings and Increase Room Utilization. Occupancy Data Is Sent to A Central Application Server by UDP Over Ip Protocols. On This Server, A Web Application Is Developed and Hosted to Not Only Allow People Book Rooms for Their Meetings, But Also Check the Utilization of These Rooms Based on Predefined Policies. The System Also Supports Meetings by Providing Real-Time Availability of Meeting Rooms to Users.